Project Management Tool Comparison: Ora vs NiftyPM vs SmartTask vs Beesbusy vs Bloo vs Starinfinity vs Undesk
In this post, we will review several project management software: Ora3, NiftyPM, SmartTask, Beesbusy, Bloo, StarInfinity, and Undesk. We will help you determine what project management software you or your team need to organize your tasks and become more productive.
Check out the comparison table, followed by a summary of each SaaS, and finally my comments below.
Project Management Table
|User Interface (Design)||5/5||5/5||2/2||3/5||3/5||3/5||2/5|
|Easy to Use (UX)||4/5||4/5||4/5||4/5||3/5||3/5||2/5|
|# Clicks to Add Task||2||2||2||2||2||1 (Bookmarked)||2|
|Color coding/ Tagging||Yes||Yes||Yes||Yes||Yes||Yes||No|
|Unlimited Subtasks||1 Level only||1 Level only||Yes||1 Level only||1 Level only||1 Level only||1 Level only|
|Docs (Like Google docs)||No||Yes||No||No||No||No||No|
|Custom Fields (to tasks)||Yes||Yes||Yes||No||Yes||Yes||No|
|Gantt Chart (timeline)||Yes||Yes||Yes||Yes||Roadmap||Yes||No|
|Assign Story Points||Yes||Yes||No||No||No||Yes (custom made)||No|
|Add Tasks via Email||Yes||Yes (Zapier & gmail needed)||Yes||No||No||No||No|
|Whitelabel||No||No||Yes(3 codes)||Yes(1 code)||No||No||No|
|Send Gifs||Yes||Yes||No||No||Yes||No chat||No|
|Edit Msg||Yes||Yes||No||Yes||No||No chat||No|
|Delete Msg||Yes||Yes||Yes||Yes||No||No chat||No|
|Meet within App||Yes (Zoom Integration)||Yes||Yes||No||No||No||No|
|Analytics & Reports||4/5||2/5||3/5||0/5||0/5||0/5||0/5|
|No. of Employees(Linkedin)||4||23||8||13||8||31||Unknown|
|Search Traffic (Ahref)||1,700/m||0/m||915/m||1/m||90/m||4,300/m||16/m|
|Capterra/ G2/ TrustPilot||4.5 stars(97 reviews)||4.8 stars(227 reviews)||4.6 stars(21 reviews)||4.8 stars(59 reviews)||None||4.6 stars(26 reviews)||-|
|Appsumo Reviews||4.7 stars(99 reviews)||4.8 stars(158 reviews)||4.8 stars(161 reviews)||5 stars(19 reviews)||4.7 stars(25 reviews)||Not on Appsumo||-|
|Regular Pricing||$4.33/user||$3.9/user(min. $39/m)||$5/user||$12/user||$50/ unlimited||Only LTD||$3/user(min $25/m)|
|LTD Pricing||$59 (2 users)||$49 (3 users)||$49 (5 users)||$49 (3 users)||$49 (3 users)||$149 (10 users)||$49 (30 users)|
Are You Looking For…
👉 SmartTask (5 users per code)
Flexibie/ Highly Customizable?
++ Record audio/ video and send directly in the task.
++ Minimize Task (instead of closing) – And keep them as tabs at bottom of screen. So you remember to circle back to them later on.
++ Able to change background color/ image to your liking — You’ll be using the PM tool every day after all. This feature is like being able to change your phone wallpaper.
++ Ability to turn off certain features so you don’t overwhelm your employees with unnecessary features.
++ Similar to Freedcamp, when you tag @clients, they will receive an email notification and can reply directly to the email to add a comment.
++ Able to link to another task in each task.
— Only 2 users per code :/
++ Integrations with Google sheets
++ Have their own docs (like Google docs) within the platform.
++ Easy access chat – able to chat with any team members with 1-2 clicks.
++ Swimelane view – Kanban + Milestones combined into one. Wow! Helps teams to be focused.
— A little laggy. Longer load time compared to other PM tools.
— Time tracking – No option to manually add time without clicking on that start/stop button and then go in overview to correct it. (contributed by Glenn Vdme)
++ Direct integrations with Jira – a free video conferencing right within the platform.
++ Productivity Score – Use their own algorithm and show you how productive each team member is.
++ Automatic standups – send an automatic message to team members every day and they can reply directly.
++ Have a feed that members can post updates and hang out. (But no GIFs?!?!)
++ Good free plan – free for 20 users. (limited to 1,000 tasks)
++ Simple CRM feature. (contributed by Bruce Kraft)
++ Able to make outbound calls. (contributed by Bruce Kraft)
— A little laggy.
— Some glitches. For e.g. when uploading an image, the sizing is odd and may get cut off.
++ They have a unique approach to PM. Works differently from traditional tools. Intuitive.
++ Cool slidebar to show your boss the progress of the project
++ Able to make task “confidential”.
++ Subtask view is better than other PM tools.
++ “Who”, “When”, “What” in each task to make it super clear to stakeholders.
++ Schedule meeting, and invite teammates right from a task.
++ “Buzz” feature in each task to give teammates a bump (often needed).
++ Customized dashboard — The needs of the boss, the PM, and for eg. the designer are very different. You can customize the dashboard to fit your needs.
— Gantt chart and Multi-project UI give me a headache. Though it might be useful, it’s not that appealing to the eyes.
— No description area under each task.
++ Toned down version of other PM tools like nifty but has a similar flow. Easy to use.
++ Simple but not many bugs & glitches – stable.
++ Discussion tab works as team chat
++ Updates tab for members to get support and hang out. (like FB feed)
— Not affordable for small teams. (starts at $50 for everything unlimited). Yet for big teams, they might need more functions.
— Certain key functions are in the roadmap (at least it’s there!). Like Gantt Chart.
++ Highly customizable (think airtable).
++ Good support (fast and helpful).
++ Regular development and updates.
++ Able to create & send forms and have form data automatically synced to built-in tables.
++ Able to comment directly on each task – workaround for chat.
++ Good filter/ sorting system to find your data easily.
++ 20 attributes (date, labels, checkbox, voting, text, checklist, links, files, & more…).
— Load slower than other PM tools
— No chat
— Lack some PM tool functions like workflow automation
++ Plain vanilla PM tool – easy to get started.
++ No bells & whistles – may be good for those who don’t need those features.
++ Have the most important things for basic project management. (files, chat, tasks)
— No Kanban (only list).
— No Calendar.
— Lack many features.